Page 1 of 1

Parts Inventory Tracking

PostPosted: Fri Jan 25, 2008 1:33 pm
by VTBanker
Could there ba a parts inventory module added to Asset Navigator? Something that we can track the parts we have and to which asset they belong to (or relate to). We keep a lot of spare parts for servers, routers, PC's etc. along with supplies like media and toner. With rows of shelves full of spare parts I am finding new parts to equipment that we no longer have, parts that we thought we didn't have then come to find out we do, and general things like that. In this fast paced world of IT, it's hard to stay organized.

Re: Parts Inventory Tracking

PostPosted: Fri Feb 01, 2008 12:47 pm
by pille
You can do this now actually depending on what your complete requirements are.

For storing spare part information you can use the hardware section and just simply manipulate the Type/Category values to show what you want. For instance you could have a Type value of Spare Parts and then a Category called PC with a subcategory called Hard Drive.

For the relationships, go to a hardware record for a Spare Part and then to Related Objects. Go to Computers on the left and adjust the view to show the model field. Then, highlight the ones you want to relate, just click ok, supply your relationship type and you're done.

You may want to go into administrative settings > general > object relationship types and specify a good reason for this. Something like "Spare Part for" to show it nicely.

Once done, you should be able to open any computer and easily see the parts available, as well as going from the part side to see what computers it can be used for.

Oh, and in some cases were you may have more than one of a part, you might want to create a UDF that shows the number of remaining parts.

The downside to doing it this way is that when you open a computer you'll see the related part, but not how many parts you have available. Of course double-clicking on the part will allow you to see it though.